Settings#
The Settings module allows to customise both the appearance and the behaviour of the modules. Configuration options are grouped in categories: General, Mails, Calendars, and Contacts.
General#
Choose the size of the fonts and whether the Dark Mode is enabled or not.
Select the language of the interface and the time zone used by Carbonio. If you change the language, you will be asked to reload the interface.
These setting allow you to define the behaviour of Carbonio when e-mails are received within a time period during which you are not available. You can choose whether automatic replies are sent and to whom: you can also send a different message to people outside your organisation or decide to notify only your colleagues (i.e., people in your organisation).
Define also the time period during which you will be away. By default, an appointment that matches the time period is created on your calendar.
Informative panel reporting the versions of Carbonio’s components.
Informative panel reporting how much of the assigned quota is used.
Click LOGOUT to exit the current session.
Accounts#
In this section you can add and configure other personas to the account, change some settings for the sent messages, and decide how to save messages in shared accounts.
Hint
The primary persona can not be deleted.
Mails#
The options here control how the e-mails are displayed in the mailbox and how often to check for new emails (i.e., polling interval).
Other options allow to configure how to set the unsend time, that
is, the interval before an e-mail is actually sent, allowing to
stop the send process, whether to visualise e-mails by message or
conversation, and which is the default query over e-mails, that is,
which e-mails are shown upon logging in. By default, the query is
in:inbox, meaning that all messages in the Inbox are
displayed.
These settings define the response to incoming e-mails. Notification e-mails can be sent to a third party and different types of desktop notification can be combined (pop-ups, flashing browser title, highlight of mail tab, play a sound). Notification can be restricted to e-mail landing in the inbox or in all folders (in case you defined Filters, see further on).
Choose also where to store e-mails sent from yourself, whether to send automatic read receipts and if duplicate messages should be deleted.
This tab allows to recover and restore e-mails that have been
already removed from the Trash Bin. In the two textfields, insert
one or more keyword and a Date. If some item is found, they will
form a list and, when an item is selected, some of its properties
are shown (including sender, receiver, subject, and date of
deletion). Multiple items can be selected and recovered by clicking
the RECOVER SELECTED E-MAILS button. In a few
minutes, you will receive a summary e-mail informing about the
recovery process. Recovered e-mails will be stored in a dedicated
folder, whose name will be similar to undelete 30_06_2024
18_23_53 (the format of the folder name will always include the
timestamp of the operation and be of the
form undelete <DD_MM_YYYY> <HH_MM_SS>).
Note
This feature must explicitly be enabled by an Administrator.
Define signatures that can be appended to the e-mails that you write. Use the textarea to write a plain text or HTML (default) signature, assign a name to them and add to the library by clicking the ADD SIGNATURE button.
If, besides your primary e-mail addresses, you have aliases or can access shared accounts, you can associate to each of them a different signature. Whenever you create, forward, or reply to an e-mail, the correct associated signature will be added, according to the e-mail that you choose.
Filters determine how to move incoming or outgoing e-mails to folders within your inbox.
In the list of active filters, click CREATE to define a filter and, in the dialog that appears, configure the condition(s) that need to be matched, the action applied, and give the Filter a name. Filters are applied in a top-down fashion, so in case of multiple active rules, choose whether to stop processing other following filters.
When multiple rules are defined, only those among the Active Filters are used to process e-mails. Filters can be managed individually by selecting them and using the buttons << ADD (activate an available filter), REMOVE >> (disable an active filter), EDIT (modify a Filter), RUN (execute a Filter), and DELETE (remove a filter).
Here you add e-mail addresses that will always be displayed.
Calendars#
General setting for Calendar allow to customise how the calendar and its events are displayed, how invitations are managed, and how remainders behave.
The calendar can be shown for the next Month, Day, Week, or Work Week, and it is also possible to choose which day would start the week (usually Sunday or Monday).
Appointments and invitation can be accepted automatically and the notification e-mail deleted.
Reminders can be set up in different way: by playing sounds, showing a popup or flashing the browser’s bar.
Define the times when your daily work week starts and ends.
You may select on which calendar events and appointments are created by default and if the time zone is shown when creating new appointments.
Allow delegation for Apple iCal.
Configure access to free/busy information of appointments, which can be restricted to selected internal users, to configured domain(s), to everyone (i.e., internal and external users), or none.
Moreover, you can limit the users who can send you invitations.
Contacts#
You can define how to populate your Contacts and the behaviour of the autocomplete feature. New contacts can be added automatically, while the search for colleagues’ address can use the GAL by default.
Autocomplete can take advantage of the GAL and of shared contacts,
while typing a , can be used as a shortcut to confirm the
currently highlighted suggestion.
Auth#
To change your password, write in the first box the old one and then type twice the new one.
Hint
We suggest to use a robust password which is at least 16 characters long, including at least one of lowercase and uppercase letters, numbers, special characters and store it in a password manager.
To add a recovery address, you need to provide a valid e-mail address, to which a validation code will be sent. You need to enter this code before the recovery e-mail address is verified and can be used.
You can modify the recovery address at anytime: REMOVE the current address, then follow the same procedure described in the previous paragraph.
When using this authentication method, you need to provide a description (that can serve as a hint for its usage). You will then receive an authentication code to use as password. In case you forget the password, you can generate a new one. When you delete one authentication code, all devices that are using it will be immediately disconnect.
You can generate an authentication token, in form of a QR code, that you can scan from a mobile device to activate the Carbonio client. Since the QR code is shown only once, use the COPY QR CODE button to copy the string (encoded by the QR code) and store it in a safe place. When you delete one authentication code, all devices that are using it will be immediately disconnect.
Similar to the previous one, you can create an OTP authentication token that will create a QR code to be scanned from a mobile device. Additionally, a set of pin codes is generated, to be used as one-time password for authentication.